Job vacancy: Gallery Administrator

JOB OPPORTUNITY: Gallery Administrator

CCA is recruiting a part-time Gallery Administrator (0.4 FTE) to work with the Director and Public Programmes Curator.

SALARY : £10,000 per annum (£25,000 full time equivalent)

DURATION OF POST: Permanent, subject to funding and successful completion of a six-month probationary period


PLACE OF WORK: Centre for Contemporary Art Derry~Londonderry, 10–12 Artillery Street, Derry~Londonderry, BT48 6RG

RESPONSIBLE TO: Director

The full job description and person specification will be available at the CCA website on the Opportunities page.

HOW TO APPLY: Please apply by submitting your CV, completed Equal Opportunities Monitoring Form and a covering letter stating how you meet the person specifications and why you are applying for this role to Info@CCADLD.org by 4 December 2024, 23:59 GMT. Interviews 16 December 2024 for start date in January 2025.

Equal Opportunities monitoring forms are available to download here:
PDF | Word Doc

Applicants with access requirements applying to CCA opportunities are warmly invited to email info@ccadld.org to let us know of any access requirements you may have to reduce any barriers in making your application.

If you are interested in learning more about access riders, click here.

Job Description

Job Title: Gallery Administrator

Hours of work: 2 days per week (15 hours), to be worked during normal CCA office hours (11am–6pm, Tuesday–Saturday, hours may be worked across two different days including one Saturday a month on agreement with the Director)

Salary on appointment: £10,000 per annum (£25,000 full time equivalent)


Duration of post: Permanent, subject to successful completion of a six-month probationary period with three-month reviews

Place of work: Centre for Contemporary Art Derry~Londonderry, 10–12 Artillery Street, Derry~Londonderry, BT48 6RG

Responsible to: Director

Role Overview - Working with the Director to ensure smooth administration of CCA, finances, filing and reporting.

Key responsibilities:
• Support the Director and Public Programmes Curator with grant funding administration
• Duty managing CCA - keyholding and answering questions from the public
• Assist with mailing and shipping of artworks and gallery shop sales
• Maintain office filing systems
• Coordinate the office and gallery calendar
• Weekly bookkeeping and payments
• Administering monthly payroll
• Assist with annual preparations for auditing of financial statements (prepared by an independent accounting firm)
• Assist with interim grant reporting
• Support the Director, Public Programmes Curator and Marketing Coordinator with web management and procurement
• Coordinate annual safety checks for the premises
• Coordinate compliance with charities commission, health & safety and other standards
• Participate in gallery and office maintenance
• Evaluating and reporting on activity
• Any other reasonable duties arising during course of employment.

Person Specification

Job Title: Gallery Administrator

Essential:

Experience: 2 years administrative experience; Demonstrate accurate record keeping; Working to time constraints; Experience of working with internal and external customers

Attainments: working professional experience or undergraduate degree; Microsoft Office; Excel; Google Suite

Special Aptitudes: Excellent spoken and written English and ability to produce concise and accurate information; Able to understand and use basic business planning and budgets;

Disposition: A self-reliant team player – ability to work on own initiative; Close attention to detail; A positive approach with an ability to be flexible; Reliability and punctuality; Enthusiasm and energy; Commitment to Equal Opportunities; Accuracy and attention to detail

Thinking style: A creative problem solver with an ability to be analytical; Productive under pressure with a logical approach to problem solving

Circumstances: CCA’s offices in Derry~Londonderry; Ability to work extended hours on occasion

Desirable:

Working within the charitable sector; Experience of working in the creative and cultural sectors; Experience of working with restricted grant funding; Additional languages